How a Maharashtra-based academy achieved ₹150 Cr+ in error-free fee collections

About the institution

This leading Maharashtra-based coaching institute has built a reputation for academic excellence and large-scale competitive test prep. With thousands of students enrolling across programs each year, managing fee collection had become a critical operational challenge - especially with multiple fee components and payment modes.

Institute’s fee collection challenge

The institution’s fee structure was complex where different fee components (such as tuition, exam fees, transport, and extracurriculars) had to be credited to different bank accounts. To make matters more complicated, the fee structure was not uniform across different grades, with each mapped to separate accounts.

To manage this, the institute used multiple QR codes, each corresponding to a specific combination of grade and fee type. This created a fragmented and error-prone experience:

Parents had to scan multiple QR codes - one for each fee component and grade combination. In a single visit, a parent had to complete 3 to 4 separate transactions.
Many parents, trying to simplify the process, combined payments into one transaction. But because the system couldn’t intelligently split and route the payment, this led to misrouted funds.
The accounts team spent hours reconciling these mismatches - cross-checking Excel sheets, following up with parents for payment breakdowns, and manually fixing errors.

The result was delayed collections, frustrated parents, and a major operational burden.

How did Jodo solve the problem?

To address the challenge outlined above, the institute partnered with Jodo, whose fee management system is designed to seamlessly handle the complexities of routing payments across multiple institute accounts. In this case, the institute leveraged Jodo’s smart QR and Payment Page workflow to simplify fee collection.

1. Unified payment interface

Instead of juggling multiple QR codes and instructions, each parent now receives a single QR / link which opens up to a payment page. This page lists every applicable fee—whether it’s tuition, hostel, library, or extracurriculars—based on the student’s grade and program. No guesswork. No missed components. Just one page, one payment.

2. Automated routing to the right accounts

Behind the scenes, Jodo’s system uses smart logic to route each fee item to the correct bank account. Whether a Grade 10 tuition fee needs to go to Account A, and a Grade 12 exam fee to Account B - Jodo handles it automatically. This removed the need for manual intervention, reduced financial errors, and eliminated reconciliation nightmares for the finance team.

3. Real-time tracking and instant reconciliation

Every transaction is auto-tagged to the correct student, with payment status visible in real time via Jodo’s dashboard. No more waiting for bank statements, cross-checking Excel files, or following up with parents. The finance team now receives instant, consolidated settlement reports - allowing them to shift focus from mundane operational tasks.

4. Frictionless experience for parents

Jodo made the fee payment process faster and easier for families. Most parents now complete payments in under two minutes using UPI, net banking, or credit cards - without needing help. They receive payment receipts instantly, giving both parents and institutes complete transparency and peace of mind.

5. Smooth rollout with strong buy-in

With active support from the accounts and admin teams, the entire transition to Jodo Payment Pages was completed in less than a month. Clear communication was shared with parents through email and WhatsApp, and support was always available for first-time users.

The result? Near-universal adoption, fewer queries, and high satisfaction across all stakeholders.

What changed after Jodo

In just a few months, the institute saw a complete shift in how fees were managed:

80,000+ transactions processed smoothly
₹150 Cr + collected via Jodo with zero routing errors
Significant drop in parent queries and payment confusion
100% of payments correctly routed to the intended account
Finance teams could focus on strategy and growth—not chasing dues

What the team says

“We no longer worry about reconciliation or tracking. Jodo has made fee collection as smooth as it gets - for us and for our parents.”

With Jodo, the institute transformed its back-office operations and delivered a frictionless payment experience for thousands of students and parents - proving that scale and efficiency can go hand-in-hand.

Book a free demo to see how Jodo can help your institute grow without payment headaches.

For more insight into how Jodo is revolutionizing fee collection, connect with the author, Kumar Ankesh on LinkedIn.