The revenue leak in every institute: Ancillary fees
Why institutes lose more time and money on non-tuition fees — and how to fix it.
When we talk about fee collection, most attention goes to tuition fees. But ask any school or college admin, and you’ll hear a familiar story: “We lose the most time — and money — on everything else.” Form fees. Bus charges. Hostel rent. Cultural fests. Sports trips. Health camps. These ancillary fees are often the most chaotic part of an institute’s collection process. And the worst part? Most of them are still handled manually.
Why ancillary fee collection is broken
Unlike tuition, ancillary fees are fundamentally different. They tend to be:
- Collected from only a subset of students (e.g. those attending a trip or activity)
- Different for different students, depending on their participation in events or services
- Occasionally required from students outside your institute (e.g. inter-school tournaments, cultural fests)
- Ad-hoc in nature, and sometimes need to be added to the student’s annual fee structure — which creates extra manual work
These are typically collected by sharing a QR code over WhatsApp and then manually reconciling it when the payer sends a screenshot of the payment.
Here’s what that leads to:
- Manual records
- No real-time tracking
- No automated receipts
- Confusion over which payment was for what
- Revenue leakage from missed collections
This isn’t just time-consuming. It’s costly.
So, what’s the fix?
Jodo Payment Pages
Payment Pages are built specifically to solve this problem.
Jodo lets you create a unique webpage for each type of ancillary payment — with no manual reconciliation required.
How it works
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Create a page for each fee
Whether it’s a field trip or a re-evaluation form, create a dedicated payment page with a few clicks.
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Share the link or QR code
Send it in bulk via WhatsApp, email, or SMS — whatever works best.
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Payers fill in details & pay
Name, admission number, category of payment. All collected upfront.
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Instant receipt + auto reconciliation
Once the payment is made, receipts go out automatically. Your dashboard updates instantly.
The result? Clean, trackable collections — without chaos
Admins can:
- Track payments by type
- Download reports for each event
- Route payments to separate accounts (academic, hostel, events)
- Stop following up over screenshots and Excel files
Parents get a simple, professional experience. And institutes stop losing time (and revenue) over the “extras.”
Final thoughts
Most institutes today use online platforms for tuition collection. But ancillary fees are still stuck in the past.
Jodo Payment Pages help you bring every rupee online — while automating receipts and reconciliation, with zero setup and full control.
