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The revenue leak in every institute: Ancillary fees

Why institutes lose more time and money on non-tuition fees — and how to fix it.

Ankit Singh
· 2 mins read Insight
Generated using DALL-E
Generated using DALL-E

When we talk about fee collection, most attention goes to tuition fees. But ask any school or college admin, and you’ll hear a familiar story: “We lose the most time — and money — on everything else.” Form fees. Bus charges. Hostel rent. Cultural fests. Sports trips. Health camps. These ancillary fees are often the most chaotic part of an institute’s collection process. And the worst part? Most of them are still handled manually.

Why ancillary fee collection is broken

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Unlike tuition, ancillary fees are fundamentally different. They tend to be:

  • Collected from only a subset of students (e.g. those attending a trip or activity)
  • Different for different students, depending on their participation in events or services
  • Occasionally required from students outside your institute (e.g. inter-school tournaments, cultural fests)
  • Ad-hoc in nature, and sometimes need to be added to the student’s annual fee structure — which creates extra manual work

These are typically collected by sharing a QR code over WhatsApp and then manually reconciling it when the payer sends a screenshot of the payment.

Here’s what that leads to:

  • Manual records
  • No real-time tracking
  • No automated receipts
  • Confusion over which payment was for what
  • Revenue leakage from missed collections

This isn’t just time-consuming. It’s costly.


So, what’s the fix?

Jodo Payment Pages

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Payment Pages are built specifically to solve this problem.

Jodo lets you create a unique webpage for each type of ancillary payment — with no manual reconciliation required.


How it works

  1. Create a page for each fee

    Whether it’s a field trip or a re-evaluation form, create a dedicated payment page with a few clicks.

  2. Share the link or QR code

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Send it in bulk via WhatsApp, email, or SMS — whatever works best.

  1. Payers fill in details & pay

    Name, admission number, category of payment. All collected upfront.

  2. Instant receipt + auto reconciliation

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Once the payment is made, receipts go out automatically. Your dashboard updates instantly.

The result? Clean, trackable collections — without chaos

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Admins can:

  • Track payments by type
  • Download reports for each event
  • Route payments to separate accounts (academic, hostel, events)
  • Stop following up over screenshots and Excel files

Parents get a simple, professional experience. And institutes stop losing time (and revenue) over the “extras.”


Final thoughts

Most institutes today use online platforms for tuition collection. But ancillary fees are still stuck in the past.

Jodo Payment Pages help you bring every rupee online — while automating receipts and reconciliation, with zero setup and full control.

If you’ve struggled with ad-hoc collections, now’s the time to fix it. Book a quick demo to see how Payment Pages work.
For more insight into how Jodo can help collect Ancillary fees effectively, connect with Ankit Singh on LinkedIn.
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